ADMINISTRATIVE ASSISTANT (Part Time)

Alchemy Studio design team is looking for a Part-Time Assistant to join the team immediately.  The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms’ Partners with day to day operations and supporting the office.  Applicants should be able to dedicate 20-30 hours a week to the position and assisting the partners.

Responsibilities:

  • Running bi-weekly payroll in the Payroll Interface

  • Scheduling for partners and calendar coordination.

  • Assisting in monthly pay billing in the QuickBooks interface.

  • Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally).

  • Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows).

  • General office management/HR (assisting with onboarding new employees, setting up new computers & software, helping employees manage HR questions which is answered by our HR representative.

  • Communicate and coordinate with vendors to schedule meetings and material library updates.

  • Assist with FF&E installs.

  • Miscellaneous tasks around the office.

Requirements:

  • 1-4 years professional experience.  Experience in interior design preferred.

  • Strong communication, organization and time management skills and ability to work in a team environment.

  • Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment.

  • Working on a bachelors degree in Architecture, Interior Design or any related field. 

Software Requirements:

  • AutoCAD is preferred

  • Sketch-up

  • Adobe Creative Suite

    • Photoshop

    • Illustrator

    • InDesign

  • Microsoft Suite

    • Word

    • Excel

    • Outlook

Salary/Benefits:

We offer a competitive package including:

  • Professional Hourly Rate

Job Type: Part-time

For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to careers@alchemystudionyc.com.  Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB.  No phone calls please or emails to principals please.

All candidates should have legal work status in the United States.  Alchemy Studio is an Equal Opportunity Employer.